In 2024, optimizing travel pay and expense reimbursement is essential for efficiency and employee satisfaction. Best practices include implementing a streamlined digital expense management system to simplify report submissions and approval workflows...
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As travel expenses can quickly add up, efficient travel expense reimbursement processes are crucial to maintain financial health and employee satisfaction. Expense management in itself is terrifying for payroll professionals. How to compensate employees for the hours spent traveling on business is becoming one of the major concerns of the payroll department today. Many recent changes in federal and state wage and hour rules as well as economic pressures on employers and employees alike can create a situation that can practically invite non-compliance lawsuits—especially if the travel time results in overtime being owed to the employee.
But it isn't just the DOL that is interested in travel pay. The IRS also has strict regulations on when employees can be paid for travel expenses without it being considered wages. Does the company use the per diem method to reimburse employees or the accountable plan method? Or do you even need to have a method when it comes to reimbursing employees for travel expenses? What about per diem?
Session Highlights:Travel pay requirements—What you must pay for and why?Best practices for paying for travel pay correctly.Fundamentals of expense managementWhich employees have to be paid...and whenPayroll Compliance and travel pay issues—keeping wage and hour claims at bayWhat to do when federal and state laws conflict and handling multiple state conflict issuesHow to travel pay affects overtime calculations—travel pay differences for exempt and non-exempt employeesSpecial circumstances that may require travel paymentWhat are per diems?When travel payments are taxableAccountable and nonaccountable plansWhy You Should Attend:
This class will explore the best practices for travel expense reimbursement in 2024, focusing on key areas such as expense management, per diem, and travel reimbursement policies. Apart from that, the speaker will also discuss the rules and regulations that must be followed when paying an employee for travel pay. It includes what is travel pay, best practices for handling the payments, also known as expense management, you need to keep in mind when it comes to per diem rate, what is per dime rate, how it affects overtime calculations, what and what is required on the state level. It also discusses the requirements for taxing travel expenses under IRS rules.
Who Should Attend:Payroll Executives/Managers/Administrators/Professionals/Practitioners/Entry Level PersonnelHuman Resources Executives/Managers/AdministratorsAccounting PersonnelBusiness Owners/Executive Officers/Operations and Departmental ManagersLawmakersAttorneys/Legal ProfessionalsAny individual or entity that must deal with the complexities and requirements of Payroll compliance issues
