A lot of document developers (especially business owners)
find themselves in situations where a
lot of simple, tedious work must be
performed. This covers a wide range of
possible problems but one of the most
prevalent is the need to scour Excel spreadsheets
for specific text or information. This is particularly common when large spreadsheets of information need to
be reviewed for particular information, such
as names, dates, or dollar amounts. Many contractors or
businesses store specific records as Excel
spreadsheets and need to recall information
quickly or students may need to remove
information from various lab reports. While
inspecting a spreadsheet for certain text or
information is a straight forward task, the
repetition and monotony can quickly wear on an individual.
The capacity to perform more
complex refinement is available within many word processing or
spreadsheet programs such as Microsoft Excel 2013. These
abilities in Excel are called filters. To use
this feature, first specify any cells you
want to scan and examine for text or data. Then,
choose the 'Data' tab in the ribbon bar at the top of the Excel
window. Click the 'Filter' option and
then select 'Advanced Filter'. Then, choose
'Copy to Another Location'. This will shift all
altered cells to another location in the spreadsheet.
Select where you'd like the <a
href=http://www.hothotsoftware.com/excel-extract-data-and-text-
from-multiple-files-at-once_software/>extracted information</a>
copied to in the 'Advanced Filter' box. Lastly,
input your specific character searches in the filter
options fields. The processed data will then appear in
the selected range of cells.
Luckily, a program is available from
http://www.hothotsoftware.com/excel-extract-data-and-text-from-
multiple-files-at-once_software/ that allows for a massive
search of an Excel spreadsheet. By going to the
website and searching for 'How to Extract Data and Text from
Multiple Excel Spreadsheets' you can find a program to meet your specific purpose. The program is
actually written to work within a single window, so
you needn't worry about getting lost or confused while
progressing through multiple windows. The software
itself sports a traditional user
interface that enables even a basic
computer user to understand and master the software in
a short amount of time. After starting the software
you will see that the window is split
in three primary horizontal areas. The top
third of the window shows a list which can be populated with the
Excel files you wish to analyze. The
middle third of the window offers options for data and
text extraction from the Excel spreadsheets. One option
available is to extract a whole cell that contains a
specified text or data set. Secondly, cells can be
extracted by specifying the cell name, i.e. A1, B2,
C4. Additionally, whole cell blocks or sheets can be extracted.
This is performed by indicating the upper
left and bottom right cell areas by name. Or the
sheet can be selected by name, i.e. Sheet1.
From this point, the extracted information will show in a field at the bottom of the window. From
here the list can be cleared out so multiple searches can
be done or the results can be saved to an external file.
To learn more about this software
program, please visit
http://www.youtube.com/watch?v=JUNmH92L9hc. Excel spreadsheets
are fantastic for storing information, use this
software to <a href=http://www.hothotsoftware.com/excel-extract-
data-and-text-from-multiple-files-at-once_software/>get
that information</a> quickly.
